PLASTICS seeks an Executive Assistant to the President & CEO to enhance organizational and departmental excellence by creating, implementing, and sustaining systems that support the President & CEO with accomplishing the mission, goals, and objectives of PLASTICS. The Executive Assistant is a mission-driven, multi-tasker that simultaneously focuses on the President and CEO’s strategic priorities and stays focused on important details and execution. The Executive Assistant ensures prompt and effective communication with Board members, PLASTICS’ members and staff, and internal and external stakeholders on all matters pertaining to the President and CEO. The Executive Assistant also serves as the point of contact to PLASTICS’ Board of Directors for all board meetings logistics, preparation, and execution of board meetings and communications throughout the year. The Executive Assistant provides high-level administrative support to the President & CEO along with planning, organizing, managing, and executing high-level meetings.


  • Manages the President & CEO’s calendar, email, calls, meetings, mail, expenses, and travel schedule.
  • Receives incoming communication on behalf of the President and CEO and reviews contents, determines importance, and summarizes and/or distributes content to appropriate staff.
  • Composes and prepares correspondence, reports, and other complex documents that are confidential.
  • Effectively manages all meeting, correspondence and business files for the President & CEO and the Office of the President.
  • Manages logistics for all meetings including set-up of meeting rooms, audiovisual, and catering.
  • Arranges detailed travel plans, itineraries, and agendas including compiling documents for travel-related meetings.
  • Manages business expenses for the President & CEO.
  • Continuously keeps the President and CEO well informed of upcoming commitments, responsibilities, and follows up appropriately.
  • Provides leadership to build relationships crucial to the success of PLASTICS.
  • Provides a bridge for smooth communication between the Office of the President and internal departments; demonstrating leadership to maintain credibility, trust and support with the leadership team.
  • Acts as a liaison for the President with the Board of Directors, members and staff, and stakeholders.
  • Collaborates with the Events & Marketing team to plan and manage the execution of Board of Director and Governance meetings – presents preliminary site selections, negotiate room rates, food & beverage, and meeting costs, negotiate and review and approve contracts, and site inspections; plans and manages on-site activities including social and recreational events; prepares Board and Governance information for microsite on PLASTICS’ website including preparing the agendas for Board of Directors meetings and programs; prints and distributes all Board information; prepares and distributes Board meeting minutes; partners with the Events & Marketing team to reconcile and process invoices.
  • Plans and implements all phases of the Nominating Committee meetings including logistics for the meeting, collecting confidential data, preparing background reports, creating the agenda, preparing and distributing meeting minutes.
  • Coordinates and implements all phases of balloting for PLASTICS’ Bylaws and policy changes that require membership approval.
  • Adheres to compliance with applicable rules and regulations set in PLASTICS’ Bylaws regarding board and board committee members.
  • Coordinates the Officers and Board of Directors member elections including preparing and distributing ballots.
  • Works with the executive leadership team to prepare and distribute ballots for the Industry Segment Councils election of members.
  • Prepares well written reports for the Inspectors of Election chairman.
  • Partners with the President & CEO and Finance team to develop and manage the budget for the Office of the President.
  • Prioritizes conflicting needs, handles matters expeditiously, and follows-through on projects to successful completion, often with deadline pressures.
  • Handles special projects assigned by the President & CEO including conducting research and preparation of reports, preparation of documents and business correspondence.

Education & Experience:

  • Bachelor’s degree in a related field or combination of education and related experience.
  • A minimum of seven years’ experience in an executive office/senior management supporting the C-Suite; trade association experience preferred.
  • Demonstrated experience planning high-level meetings for Board members, executive management, senior leaders, council, and committee members.
  • A track record of serving as a trusted member of a senior organizational team.
  • Experience with accounting software’s (e.g., Concur and Anybill preferred) and association and event management databases (e.g., iMIS, Bizzabo, and Map Your Show preferred).

Knowledge, Skills, & Abilities:

  • In-depth understanding of C-Suite structure and organization.
  • Excellent written and verbal communication including presentation skills with diverse stakeholders.
  • Self-motivated with attention to detail and excellent analytical, strategic, problem-solving, organizational, emotional intelligence, and interpersonal skills.
  • Ability to work well autonomously and collectively to build consensus amongst internal and external stakeholders.
  • Ability to provide excellent customer service to internal and external stakeholders.
  • Ability to prioritize and work on a variety of projects simultaneously, adjust to changing priorities, meet deadlines, and deliver results.
  • Ability to possess a high level of discretion, handle confidential and sensitive information.
  • A demonstrated ability to lead people and get results through others.
  • An earnest work ethic and dedication to collective success of the organization in service of our membership.
  • A commitment to promoting and working in an inclusive and diverse environment with a variety of colleagues from multiple backgrounds.
  • Working knowledge of Microsoft Office applications, Outlook, Word, Excel, and PowerPoint required.
  • Ability to travel (>20%).


Fill out the PLASTICS Job Application.

About Us: 

The Plastics Industry Association (PLASTICS) is a purpose-driven organization here to support the entire plastics supply chain. We are proud to represent the nearly one million people who are employed by companies in the plastics supply chain in the United States. PLASTICS is a dynamic organization with an ambitious team, striving for growth and success. Together we shape the direction of the entire plastics industry and as a job requirement, have some fun while doing so. Employees have the opportunity to learn, develop, and impact both the industry and our association.  We also encourage volunteerism. As a team we seek opportunities to improve the communities in which we work and visit, including organizing riverbank clean-ups.

We offer generous benefits including health, dental, vision, life insurance, well-being, a 401(k) plan with employer contributions, competitive salaries, and work from home flexibility.  We work hard, we play hard and we value a work-life balance!  In fact, we offer unlimited paid time off and employees take personal time off at their own discretion. 

PLASTICS is an equal employment opportunity employer and does not discriminate based on race, sex, color, religion, gender, age, national origin, sexual orientation, disability, protected veteran status, or any factor prohibited by applicable law.